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Financial Policies

This Debt Policy applies to South Staffordshire and Shropshire Healthcare NHS Foundation Trust debts.

Raising of Invoices:

An invoice whether NHS or Non-NHS, should be raised in a timely manner and must highlight or have attached sufficient information to ensure prompt payment. Invoices should be raised as a result of an agreed service or contract with the debtor. Contact names and telephone numbers in the debtor organisation must be provided on documentation, otherwise the request to raise the invoice will be returned to the appropriate staff member inevitably causing delays with the issuing of an invoice. Delays in issuing an invoice in a timely manner with the correct information can result in difficulties with recovering the debt.

All debtors (NHS or Non-NHS) will receive an account statement within 5 working days of the monthly ledger closedown.

Any outstanding debts after the action taken above will be pursued in accordance with the detailed policy below. It should be noted at this point that all organisations, including NHS, individuals, local authorities all operate in different ways and the main aim of this Trust is to successfully recover the debt, therefore this policy cannot be rigid in its description and a certain amount of flexibility needs to be considered and common sense prevail.


Link to the full policy:

Debt Collection Policy

This document sets out South Staffordshire and Shropshire Healthcare NHS Foundation Trust policy and advice to employees in dealing with fraud or suspected fraud. This policy details the arrangements made in the Trust for such concerns to be raised by employees or members of the public.

South Staffordshire And Shropshire Healthcare NHS Foundation Trust does not tolerate fraud and corruption within the NHS. The intention is to eliminate all NHS fraud and corruption as far as possible. The aim of the Policy and Procedure is to protect the property and finances of the NHS and of patients in our care.

South Staffordshire and Shropshire Healthcare NHS Foundation Trust is committed to taking all necessary steps to counter fraud and corruption. To meet its objectives, it has adopted the seven-stage approach developed by the NHS Counter Fraud Service (CFS):

  1. The creation of an anti-fraud culture
  2. maximum deterrence of fraud
  3. successful prevention of fraud which cannot be deterred
  4. prompt detection of fraud which cannot be prevented
  5. professional investigation of detected fraud
  6. effective sanctions, including appropriate legal action against people committing fraud and corruption, and
  7. effective methods of seeking redress in respect of money defrauded.

South Staffordshire And Shropshire Healthcare NHS Foundation Trust will take all necessary steps to counter fraud and corruption in accordance with this policy, the NHS Counter Fraud and Corruption Manual, the policy statement ‘Applying Appropriate Sanctions Consistently’ published by the NHS CFS and any other relevant guidance or advice issued by the NHS CFS.

This document sets out the Trust’s policy for dealing with detected or suspected fraud and corruption, incorporated in the Secretary of State for Health’s Directions to NHS Bodies on Counter Fraud Measures that were issued in November 2004.


Link to the full Policy:

Fraud and Corruption Policy


Link to the Equalities Impact Analysis:

Fraud and Corruption Policy EIA


Link to the Equalities Impact Analysis:

Fraud and Corruption SOP

This document specifies the arrangements and conditions for providing cars to employees under the Trusts Contract Car Hire Scheme.

Employees applying to participate in the Scheme will be required to sign a formal Agreement if their application is accepted.

This Policy applies to all Trust Employees.

Any changes to the rate of subsidy applied to lease vehicles will be made following consultation through the Joint Staff Partnership.


Link to the full Policy:

Lease Car Policy


Link to the Equalities Impact Analysis:

Lease Car Policy EIA

 Investments are defined as:

  • Reportable transactions: All investments that are reportable to Monitor under the thresholds for reporting investments in the Compliance Framework
  • Other transactions: All investments that may have any one or more of the following characteristics:
    - an equity component, which is defined as any participation involving shares and securities, debt instruments convertible into equity. Options conferring the right to acquire equity in the future, royalties, participation in the profits of the enterprise, and all types of mezzanine finance where the returns exceed normal secured debt returns
    - significant reputational risk
    - the potential to destabilise the core business
    - the creation of material contingent liabilities
  • Business Cases: The development of a business case to request financial support. These cases will follow specific templates and where appropriate the Capital Investment Manual
  • Tenders: The completion of a tender or "Bid" against a defined specification to deliver goods or services. These are often prescribed formats and follow European Procurement Law guidance


Link to the full Policy:

Investment Policy

Health Circular HSG(96)12 enclosed Directions by the Secretary of State on financial management. NHS Trusts are asked to observe these Directions and have systems for the control and safe custody of health service property, the administration of patients' and Trust property, and the recording, reporting and investigation of losses

Losses and special payments are items that Parliament would not have contemplated when it agreed funds for the health service or passed legislation. By their nature they are items that ideally should not arise. They are therefore subject to special control procedures compared with the generality of payments, and special notation in the accounts to draw them to the attention of Parliament. They are divided into different categories, which govern the way each individual case is handled. This guidance is not applicable to any losses or special payments that arise from inter NHS transactions.


Link to the full Policy:

Losses and Compensations Policy